- Enroll in ESS
- Review record keeping – be ready for quarterly filing
- Put filing deadlines on your calendar. Deadline dates for filing are April 30th, July 31st, October 31st, and January 31st
- Report filing. Quarterly tax and payroll reports must be filed electronically. We have three options to file your report: eForm, ESS, and Web Upload. See which service best fits your filing needs:
| eForm FC20/21 | iFile (ESS) | Web Upload |
|---|---|---|
eForm is used to file reports and pay UI tax (0-25 SSN payroll) on the VEC website.
| iFile is used to file reports and pay UI tax (0-99 SSN payroll) and for some account maintenance. It is on the Department of Taxation website. Enrollment is a single company. | Web Upload is used to file reports and pay UI tax (0 - unlimited SSNs). A single enrollment enables filing for multiple accounts. |
| No sign-up is required – one time authentication for one company at a time occurs for each use session. Required fields are manually entered. | Sign in with a UserID and password. The “Welcome page” includes the link to enter the VEC database. Required fields are manually entered.
| Sign in with an email address and password. File formats: EFW2/MMREF, ICESA, excel, delimited or fixed width. |
| No data is retained between uses. Data CANNOT be left as a draft | Keyed data CANNOT be left as a draft. | Files may be uploaded for validation, then deleted before submission to serve as a test. Files can be corrected during the upload process. |
| wagereconciliation@vec.virginia.gov | iFileVec@vec.virginia.gov | WebuploadVec@vec.virginia.gov |
| Once submitted; amendments may be made with paper FC-34 or through ESS | Amendments can be made through ESS for filings with fewer than 99 SSNs | Once submitted, amendments must be made with paper FC-34. Email to cancel the filing or arrange replacement filing of corrected data |
ACH DEBIT ONLY is recommended but not required. “Make a Payment” in iFile can be done as a separate transaction after the eForm filing has posted. iFile is still recommended for account maintenance. | ACH/EFT is recommended but not required. Payment can be made in iFile for filings in Web Upload or eForm after those filings have posted. Store information for more than one checking account | ACH DEBIT ONLY is recommended but not required. Designate one bank account for all payments in a file or designate a different bank account for each payment in a file. These must be checking accounts. “Make a Payment” in iFile can be done as a separate transaction after the Web Upload filing has posted. iFile is still recommended for account maintenance. |
See our Tax Filing/Registration page for more information.
